1. What Personal Data do we collect?

Through our websites, We will in principle not collect any information relating to you (“Personal Data”), unless you voluntarily choose to provide it to us through for example registering, sending us an e-mail enquiry or by filling in a questionnaire. If you do not want your Personal Data collected, please do not submit it to us.

Through our websites (depending on the website you are browsing on) and other measures of contact within our business activities, we may collect the following Personal Data.

• Through our contacts form, we collect: your name, your e-mail address and your telephone number
• When you contact us by telephone or email, we will collect: your name, your telephone number and/or your e-mail address
• For providing you with our newsletter, we will need: your name, your e-mail address and your interests.

We may also collect: your IP-address.

Non-Personal Data collected automatically

When you access our websites, we may also collect information that does not relate to you as an individual including but not limited to the type of Internet browser and computer operating system; domain name of the Website from which you came; number of visits, average time spent, pages viewed. We may use this information and share it within the Kuwait Petroleum Group to measure the use of our websites and to improve their content.

2. For what purposes do we use your Personal Data and on which legal basis do we rely?

Your Personal Data will be processed when:

• You have provided us a freely given, specific, informed and unambiguous indication of your wishes.
• We need to process your Personal Data for providing you with the services you ordered or subscribed to.
• The processing is necessary for fulfilling our legitimate interests, in particular: the economic, commercial and financial interests, business continuity, security and confidentiality of customer information and products and the security of digital and physical infrastructure.
• The processing may be necessary to comply with legal obligations resting on KPB as a result of any legislation.

We will use your Personal Data for the following purposes as listed below:

• Sending you newsletters to which you subscribed
  If you subscribe with your email address to our newsletters, We will use your email address for sending you newsletters or notifications on the updates of blogposts.
• Sending you marketing material
  Additionally we will send you marketing or target you online, sending special offers whether or not relating to future offers or other promotional materials to inform you on the latest novelties of us that may be of interest to you. You will be able to opt out of receiving these communications from us following the unsubscribe link or other instructions provided in the communications that we send.
• Assisting you when you are contacting us by telephone
  We need to process your personal data you provided to respond your question in the most effective and optimal way.

We may also use your Personal Data to:

• contact you about an offer or to satisfy other business needs or to conduct online surveys to understand better the wishes and profiles of our customers.
• better understand your business needs and how we can improve our products or services

3. With whom do we share your Personal Data?

Sharing within the group
Since the Kuwait Petroleum Group of companies also operates outside the European Economic Area, the information you submit may be transferred outside the European Economic Area, This and all other transmissions will remain secure and under our sole control. Such transfers are covered by an intra-group agreement which gives specific contractual protections to ensure that your personal data receives an adequate and consistent level of protection wherever it is transferred within the Kuwait Petroleum Group

Other third parties
Your Personal Data may for marketing purposes be shared with

• Resellers
• Mailing agencies

We may use the following social media Plug-ins on our websites: Facebook, Pinterest, Google+, Twitter and LinkedIn (“Social Media Features”) through which some of your Personal Data may be shared with these parties. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Websites. This Privacy Policy does not apply to these features. Your interactions with these features are governed by the privacy policy and other policies of the companies providing them. You may also find more information about third party cookies in our Cookie policy.

4. Links to other websites?

This website may contain links to other web sites which are not owned, controlled or maintained by us. We cannot be responsible for the privacy policies of other Web sites, nor for the execution of this policy, even if :

•  you accessed the third party Web site using links from our websites; or
• you linked to our website from a third party Web site.

We recommend that you check the policy of each site you visit and contact the owner or operator of such website if you have any concerns or questions.

5. How long do we store your Personal Data?

Your personal information will be retained as long as necessary to achieve the purpose for which it was collected. This is generally for the duration of any contractual relationship or performance of a certain service and for any period thereafter as legally required or permitted by applicable law.

6. What rights do you have in relation to your Personal Data?

Under the Data Protection legislation you have, under certain conditions, the right to access your Personal data as well as the right to rectify, complete and/or erase incorrect data. If you want to exercise one or more of these rights, please notify us on the e-mail address [email protected]. We will then make a reasonable effort to take the following appropriate actions to:

– Provide you with a copy of the data that you have provided us;
– update any inaccuracies in the data we hold;
– delete any data we no longer have a lawful ground to use;

To facilitate our efforts to meet your request, it would be helpful if you could let us know the context in which you provided Personal Data
Furthermore, where processing is based on consent and in relation to any direct marketing you have the right to oppose to the handling of your personal data by request of consent withdrawal. You can also require us to restrict the processing of personal data whilst a complaint is investigated.

You also have the right to object to any processing, including profiling, based on the legitimate interests ground, unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights.

Your exercise of these rights is subject to certain exemptions to safeguard the public interest (e.g. the prevention or detection of crime). If you exercise any of these rights we will check your entitlement and respond in most cases within a month. We may charge a reasonable fee for “repetitive requests”, “manifestly unfounded or excessive requests” or “further copies”

If you are dissatisfied with our use of your data or our response to any exercise of these rights you have the right to complain to your data protection authority.

Furthermore you can oppose in writing to the handling of your Personal data with respect to direct-marketing and restrict the processing of personal data whilst a complaint is investigated in certain situations. Within the limits of the law you also have the right to transmit those data to another organisation (data portability).

7. Cookies

When you view one of our website, we may store cookies and other automated means of data collection. A cookie is a small text file that is placed on the browser of the hard drive of your computer (or similar device) by the websites that you visit (“Cookies”). Cookies can automatically recognize you the next time you visit and they can allow us to tailor a website to better match your interests or to save your password so that you do not have to re-enter it each time. If you choose not to be recognized, please refer to your Internet browser to erase Cookies from your computer hard drive, block all Cookies, or receive a warning before a Cookie is stored. For more info and details about the cookies used on this website, we refer to the cookie statement https://www.q8oils.com/cookies/ on this site.

8. Modifications

We reserve the right to amend this policy, if necessary, for example to comply with legislative changes, regulatory changes, new practices and procedures, or requirements imposed by the Supervisory Authority. The most recent version is always available on this link. The date on which this text was last changed can be found in the header of the document. We ensure we will inform you of important policy changes.

9. Where can you ask questions and make remarks?

If you have any questions or should like to have more information, you can send an e-mail to [email protected].

You can also send a letter to the following address :
Kuwait Petroleum (Belgium) N.V.
Attn of Customer Service Unit
Brusselstraat 59, box 1
2018 Antwerp

This Privacy Policy applies to the website www.q8oils.com operated by respectively:

• Kuwait Petroleum (Belgium) N.V.

Update: 15/06/2020